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Best Little QuickBooks Tip – the Calculator

March 6, 2016 by Kristin Aus

This is my favorite little QuickBooks tip!  Why?  Because it is easy, it is very useful to every QuickBooks user, and because a lot of experienced users don’t know it.  QuickBooks has a little calculator built into all the transaction screens.  It’s right where you need it – in any of the amount fields.  Just start typing the amounts you need to add or subtract or multiply or divide.

For example, if you want to enter whatever $2,092 minus $1,796 is, just tab to that field and type the formula like you would with a calculator.  In this case, you would type this in the Amount field:

type 2092,

then type the minus sign which is also the dash sign,

then type 1796,

then the Enter button

QuickBooks lets you do calculations in Amount fields

The Enter key acts like the Equals button on a calculator.  In this example, the difference of $296 is entered in the Amount field.

This works in any field in a QB form that is expecting a number to be entered.  It will work for Amount fields, but also for Quantities, Rates, and the like.  I haven’t found a number field it doesn’t work in.

If this tip is news to you, I hope you find it helpful!

 

 

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